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Employee mobility

Through Erasmus +, employees can go on exchange visits to teach or receive training. Both academic staff and employees in technical-administrative positions can have the opportunity to travel on Erasmus + exchange.

Staff mobility for training

Erasmus + staff mobility for training should support both scientific and technical-administrative staff. The training may be at another higher education institution or another company or organization. An institutional agreement is not required between the sending institution and the recipient institution/company in order for a training stay to be carried out.

A mobility for employees who are to be trained, can range from 2 days to 4 weeks. In addition, a travel day can be added in advance and after the exchange stay if the employee needs it to get to where the training will take place.

Training stays cover the following activities: job shadowing/observation, workshop/course/seminars, staff training weeks.

Participation at major conferences, such as EAIE or equivalent, is not approved as a training stay. The scholarship funds should also not be used for employees to travel to (new) partner institutions to establish/maintain institutional cooperation.

 

1: How do I proceed to go on staff mobility for training?

Contact the international coordinator at your campus for information on scholarship funding and which of HINN's Erasmus + partner institutions it may be appropriate to travel to. In case of training, an institutional agreement is not required. You can thereby travel to a higher education institution, a company or an organization outside of HINN's partner portfolio. The grants are awarded on an ongoing basis, until the scholarship funds have been used up.

Clarify with your immediate superior that he / she approves the training stay. Note that Erasmus + employee mobility is considered a scholarship (!) and not as a business trip. This means that a supplement and a foreign supplement from the Government's special agreement are not applicable.

Contact the educational institution, company or organization you wish to travel to and inquire about when it might fit with a visit. Contract time and schedule for the stay must be generated.

Complete the form in the right hand menu (Erasmus + Staff Mobility training) and send it to Pawel Maciejewski pawel.maciejewski@inn.no. Note that:

  • the application must be approved and signed by your nearest manager
  • the application must be approved and signed by the recipient institution
  • the stay must be completed before September 30, 2020 for academic year 2019-2020
  • the stay must have at least 2 days (e.g. travel) max. 4 weeks
  • the application must have a scheduled program
  • for your stay (there is no minimum number of hours per day) contain the main goals and expected results of the learning activities a program for the mobility period (these requirements are met by completing and signing the contract document).

An Erasmus + stay does not entail any extra expenses for the department, as the expenses will be covered by the grant awarded. See the overview of rates under the heading "What do I get in support?". Any additional costs (beyond the scholarship rates) resulting from expensive flights, expensive hotels, Michelin restaurant visits, etc. must be covered by you. These costs will not be refunded.

2: Once scholarships are granted

Book flights and hotels, etc. well in advance of departure to get favorable prices. Be sure to save receipts for food, drink and transportation expenses during your stay. These will be added to the travel bill in the DFØ app after your stay.

3: Before you return home

At the end of the stay, the recipient institution must issue documentation confirming the start and end dates of the stay, and that the agreed activities have been completed. Complete the form Confirmation of stay (teaching + training) (doc.) 316,00 kB, which forms the final part of the Mobility Agreement, and get a representative from the host institution to sign it.

4: After your stay

While completing the travel expenses after your stay, choose UTENLANDSREISE and fill in the expenses you have had for travel, stay and food (remember to save receipts). Do not enter a cost allowance or a foreign supplement. In the comment field, write: "STIPENDREISE, ERASMUS + STAFF EXCHANGE".

After the mobility stay has ended, the employee must complete and submit a Participant Report from the stay. The link to the report form is sent by e-mail to the employee after the end date of the stay has passed (the report is automatically generated in the mobility tool).


Staff mobility for teaching

Through Erasmus +, employees can go on a mobility stay for teaching at a partner institution. The stay can range from 2 days to 4 weeks. In addition, a travel day can be added in advance and after the exchange if the employee needs it to get to the partner institution. Travel days cannot be counted to meet the minimum duration requirement.

The employee must have at least 8 hours of teaching per week (or for a shorter period than one week). If the mobility lasts longer than one week, the number of hours in the incomplete week is considered proportional to the number of days. Teaching can have different forms such as. seminars, lectures and guidance. The teaching requires that the teacher is physically present with the students.

Teaching stays for employees who involve companies/organizations must always be from a company/organization to a higher education institution. Companies/organizations in partner countries can send employees to teach at higher education institutions in program countries, but they cannot accept employees from educational institutions in program countries for training. The only possible activity for companies/organizations in partner countries is to send employees to teach at a higher education institution in a program country. Program countries are the countries that fully participate in the Erasmus + program.

1: How do I proceed to go on a teaching stay?

Contact the international coordinator at your campus for information on scholarship funding, and which of HINN's Erasmus + partner institutions it may be appropriate to travel to. The grants are awarded on an ongoing basis, until the scholarship funds have been used up.

Clarify with your immediate superior that he/she approves the stay. Note that Erasmus + employee mobility is considered a scholarship and not as a business trip. This means that a supplement and a foreign supplement from the Government's special agreement are not applicable.

Contact the professional contact person at the HINN Erasmus + partner institutions you wish to travel to and inquire about when it might be suitable for a visit. Appointment period and lesson plan for your stay.

Fill out the form in the right menu (Erasmus + Staff Mobility - teaching) and send it to Pawel Maciejewski pawel.maciejewski@inn.no. Note that:

  • the application must be approved and signed by the nearest manager
  • the application must be approved and signed by the recipient institution
  • the stay must be completed before September 30, 2020 for academic year 2019-2020
  • your stay must have at least 2 days (e.g. travel) max. 4 weeks months, applies to both 'Training assignment' and 'teaching assignment'
  • the application must have documented at least 8 teaching hours (per week)
  • the application must contain the main goals and expected results of the learning activities
  • the application must contain a program for the mobility period (these requirements are met by completing and signing the contract document).

An Erasmus + stay therefore does not entail any extra expenses for the department, as the expenses will be covered over the grant awarded. See the overview of rates under the heading "What do I get in support?". Any additional costs (beyond the scholarship rates) resulting from expensive flights, expensive hotels, Michelin restaurant visits, etc. must be covered by you and will not be refunded.

2: Once scholarships are granted

Book flights and hotels, etc. well in advance of departure to get favorable prices. Be sure to save receipts for food, drink and transportation expenses during your stay. These will be added to the travel bill in the DFØ app after your stay.

3: Before you return home

At the end of the stay, the recipient institution must issue documentation confirming the start and end dates of the stay, and that the agreed activities have been completed. Complete the form Confirmation of stay (teaching + training) (doc.) 316,00 kB, which forms the final part of the Mobility Agreement, and get a representative from the host institution to sign it.

4: After your stay

While completing the travel expenses after your stay, choose UTENLANDSREISE and fill in expenses you have had for travel, stay and food (remember to save receipts). Do not enter a cost allowance or a foreign supplement. In the comment field, write: "STIPENDREISE, ERASMUS + STAFF EXCHANGE".

After the mobility stay has ended, the employee must complete and submit a Participant report from the stay. The link to the report form is sent by e-mail to the employee after the end date of the stay has passed (the report is automatically generated in the mobility tool).


What do I get in support?

New residence rates for 2019/2020 projects:

Host Country Rate per day
Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Sweden and the United Kingdom € 112
Belgium, France, Greece, Italy, Cyprus, Malta, Netherlands, Portugal, Spain, Germany and Austria € 99
Bulgaria, Croatia, Estonia, Latvia, Lithuania, Macedonia, Poland, Romania, Slovakia, Slovenia, Turkey, Czech Republic and Hungary € 87

From the 15th day of the stay, 70% of the rate is given.

Travel rates:

Travel distance Rate per participant
Between 10 and 99 km € 20
Between 100 and 499 km  € 180
Between 500 and 1999 km    € 275
Between 2000 and 2999 km € 360
Between 3000 and 3999 km € 530
Between 4000 and 7999 km  € 820
8000 km and more € 1500

Use the distance calculator to find out how far to travel.